Office 365 vs. G Suite: Which is Better for Your Business?

Kongo - Inbound Team
Kongo - Inbound Team

The Offic 365 vs. G Suite battle between Google and Microsoft products continues in recent years, mostly due to the former's G Suite, and the latter's Office 365. While both productivity suites help businesses immeasurably in the features they bring, both provide different needs for business types. With the ability to manage word processing, email, spreadsheets, and collaboration tools, how they work differs in each.

So how can you decide which one is the best choice for your business? You may see so many overviews making them look similar that it's become impossible to tell the difference.

Let's take a look at each function in more detail to help you make a smarter buying decision.


Considering Pricing First

No doubt you want to know what you'll have to pay first before buying anything. Both platforms offer different pricing tiers, though Office 365 does charge slightly more. Even so, it's only a $1 difference for almost identical features.

Office 365 charges $6 per user per month for their basic Business Essentials tier. Two other business tiers go up to $10 and $15 per user, respectively. Plus, they provide four enterprise tiers going from $8 per month to $35 per month. Keep in mind the enterprise tiers require an annual commitment.

In contrast, Google's G Suite charges only $5 per month for their most basic tier. Their "Business" package is $10, but you have to request pricing for the Enterprise levels.

You'll have some storage limitations on G Suite's most basic plan, so using their Business plan at $10 per month is an affordable way to remove storage limits.


Which One Does the Best Job on Word Processing?

No matter what your business is, you need a good word processing tool. If you're used to Microsoft Word, you may want to stick with Office 365. Regardless, G Suite managed to make word processing a lot simpler. They created a simple document creator that may help many of your staff increase productivity.

The real difference here, though, is Office 365's word processing is rich with a lot of features you can't find in G Suite. So it really comes down to features vs. simplicity. If you just need to create simple documents for now, Google's platform is a good start before moving up to Office 365.


What About Creating Spreadsheets?

Both platforms do a good job in helping you create spreadsheets, yet it ultimately comes down to how much data you need to manage. For a simpler business, G Suite's Google Sheet can help you immensely with lighter tasks.

Those of you with experience using Excel know how rich its functionality is. You'll want to go with Office 365 if you need to crunch some serious numbers. Once again, starting with G Suite and graduating to Office 365 as your business grows is always a good plan.


Managing Your Email

The divergence between simple and more complex is apparent again with G Suite and Office 365's email management system. You may prefer Google's GMail for ease of use and simplicity.

It's not to say Outlook hasn't revamped itself with a more stripped back approach. For first-time users, it's easier to use than ever. When you don't want steep learning curves, it's a good choice.

Differences come in how much email storage you get for the price. G Suite's Business edition gives you unlimited mailbox storage.


Collaborating Teams

You're going to need something reliable to collaborate on serious business projects. Either platform can work well. Nevertheless, Microsoft Teams has the advantage thanks to being able to handle complex communication tasks.

Google Hangouts is better for quick chats or simple messages, though not always the best when working on large projects with a significant number of people.


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